Online Booking System for Car Washes & Detailers

Try the car wash simulation Try the real booking page

Why car washes and detailers lose bookings

Detailing is hands-on work. While you’re polishing a bonnet or vacuuming a boot, calls go unanswered, and someone who wants their car done this Saturday rings the next business on the list. A booking page answers for you: customers choose a package and a time that’s genuinely free, without phone tag. Here’s what missed calls can cost a service business, with a worked example.

How car wash booking works with InstantBookingPro

Packages with real times and prices

Each wash or detail package is a service with its own duration and price, from an express exterior wash to a full interior and exterior detail. If you charge more for larger vehicles, set each size up as its own service (for example “Full detail, sedan” and “Full detail, 4WD”) with the right time and price. Customers can add several services to one booking, and the page totals the time and price as they go.

Only genuinely free times are offered

Times are worked out from each team member’s weekly hours, minus existing bookings, breaks, leave and closures. The time is checked again when the customer submits, so two customers can’t take the same slot. If a day is full or you’re closed, the page says so and helps the customer find the next available date.

Your team, your hours

If you have more than one detailer, each person gets their own hours and the list of packages they do. Customers book with a team member who is working and does every package they chose.

Bookings with real contact details

Customers sign in with Google or a one-time email link before they book, so every booking comes with a name and contact details. They add a phone number and notes (for example the car’s make and colour, or where it will be parked). They agree to your cancellation policy at the review step and can cancel online from their bookings page.

Running the day from the admin console

• Day timeline. See each team member’s bookings and gaps for the day, with the day’s booked value.
• Phone and drive-up bookings. Add a booking yourself; it goes through the same availability checks as online bookings.
• Block out time. Block a slot with a click, add breaks, or close for a public holiday or wet-weather day with a message on the booking page.
• Customer lookup. Search by name, phone or email to see contact details and booking history.
• Reports. Bookings by package, customer and team member over any date range, with CSV export.

See the car wash simulation

Our car wash booking simulation shows a fictional business, ShinePoint Auto Spa, with vehicle-size pricing, packages and extras, wash bays and a bay schedule, all running in your browser on invented data. It is a simulation of how a car wash setup could look, not the live system. In particular, wash bays, automatic vehicle-size pricing and payment tracking are not features of the booking system today. To see the real booking engine, try the live booking demo (set up with a sample salon menu). On a call we can talk through how your packages and team would be set up.

What it costs

Prices are in Australian dollars and include GST. Setup is a one-off $149 (introductory offer).

• Owner-operator, Launch plan: $59 a month. First payment $208 ($59 plus $149 setup), then $59 a month.
• Team of detailers, Scale plan: $79 a month, with multiple staff calendars and staff-based availability. First payment $228, then $79 a month.
• Elite plan: $119 a month adds advanced reporting, staff performance insights and priority onboarding.

Compare the plans on the get started page.

Set up for you, typically live within 24 hours

Send us your packages, prices, team and hours, and we’ll build your branded booking page and admin console, typically live within 24 hours of receiving them. Get started, or book a free 10-minute demo call.

Frequently asked questions